Facilities Maintenance Coordinator

Position Details: 1.0 FTE, Out of Scope, Permanent

Competition Number: 21-036 (please quote when applying)                                      

Closing Date: June 22, 2021


The Facilities Maintenance Coordinator will be responsible for performing general building and property maintenance. Maintain HVAC (heating, ventilation, and air conditioning), electrical, plumbing and mechanical systems and equipment. Accountable for performing highly diversified duties to install, troubleshoot, repair and maintain production and facility equipment according to safety, predictive and productive maintenance systems and processes to support the achievement of the site's goals and objectives.

Responsibilities include:

  • Involved in and coordinates building maintenance to ensure compliance to any construction, renovation or update projects and monitor contractor activities for projects.

  • Update project information and maintain project files including organizing drawings and drawing packages to support project activity.

  • Develop and maintain complex preventative and corrective maintenance schedules for all maintenance to ensure asset integrity and value of all building systems and architectural components including HVAC, electrical, plumbing, and mechanical systems and equipment. Utilize service providers as necessary.

  • Monitor preventive and corrective maintenance schedules, set priorities, and coordinate weekly, monthly and seasonal maintenance tasks for both internal and or external building activities.

  • Receive calls from CASA site liaisons and respond accordingly utilizing service providers as needed:

    • Troubleshoot, repair, install, and maintain various electrical components including alarms, appliances and equipment in accordance with pertinent codes, the preventative maintenance program and departmental procedures

    • Troubleshoot, install, and repair plumbing fixtures, piping, and related equipment;

    • Perform minor construction work, e.g., finish carpentry work, painting, pouring concrete, etc.

    • Perform small repairs (e.g. caulking, replacing washers, and replacing light fixtures)

  • Perform annual site inspections

  • Assists with the procurement of office supplies and equipment including furniture, kitchen appliances, and printers/copiers coordinating with

  • Vendor management responsibilities include researching and sourcing vendors; obtaining quotes with pricing, capabilities, and turnaround times managing relationships; assigning jobs; and ensuring payments are made.

  • Coordinates with the Lead for Emergency Preparedness and assists sites with emergency preparedness plans and business resumption plans to ensure plans are in place and updated as per policy.

  • Ensure compliance with corporate and legislated policies, procedures, practices and guidelines related to environmental, building code and health and safety issues by applying cursory knowledge of legislation related to these areas. Complete all necessary reports and records related to the department as required.

  • Accountable for short-term facility planning and preparation of annual budget, capital plan and associated monthly reports.

  • Participate in Committees as required and perform all other duties as assigned.



  • 2-year Post Secondary Technical diploma in Architectural Technology, Business, or a related discipline from a recognized post-secondary educational institute, OR journeyman certification(s) in related fields (Electrical, Plumbing, Mechanical, Carpentry, Environmental Systems) OR BOMA Designation Facilities Management Administrator (FMA).

  • Minimum of five years of experience in facilities coordination, project management, or construction coordination.

  • Knowledge of architectural, electrical, and mechanical building systems, codes, and standards.

  • General construction knowledge including HVAC, plumbing, electrical, mechanical and building maintenance. Ability to use using a variety of hand and power tools, electric meters and material handling equipment in the performance of duties.

  • Highly motivated and able to work independently, multi-task and establish priorities with excellent time management and project management skills.

  • Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times and work effectively in a diverse working environment.

  • Possess strong communication skills both verbal and in writing.

  • Exhibit initiative, responsibility, flexibility, leadership and problem solving skills to create alternative solutions.

  • Demonstrated ability to exercise necessary cost control measures with proposed solutions

  • Knowledge of local, provincial and federal workplace compliance regulations, ordinances and legislation and operates within this environment.

  • Ability to interpret and implement company policies and procedures with thorough knowledge of contract administration.

  • Strong working knowledge of Microsoft computer software (e.g. Excel, Word, etc.) and email



$65,000-$85,000 depending on experience.



We are a learning organization that promotes and provides educational opportunities for staff.

Our employee benefit package consists of excellent extended health and dental benefits – including acupuncture and massage - life insurance, short term and long term disability.  We also have a registered pension plan in which CASA contributes to almost 4.5% along with your contributions!  These benefits and more are available to you after your first 90 days with CASA.



We appreciate your interest in CASA Child, Adolescent and Family Mental Health. However, only those applicants selected for interviews will be contacted. CASA is an Equal Opportunity Employer that is committed to providing employment opportunities to all individuals. CASA is not currently accepting unsolicited resumes from search firms. Only those candidates permissible to work in Canada are applicable to this position.

Submit your resume: employment@casaservices.org