Executive Assistant, Operations

Competition #22-065

About the Role

CASA is a trusted non-profit organization delivering holistic, culturally safe wrap-around mental health services to children ages three to 18 and their families in Alberta. We do this through a team of specialized mental health professionals who are trauma experts committed to delivering outcomes-based programming in collaboration with community partners. CASA’s vision is a community where all children, youth and their families are provided timely mental health care and empowered to thrive.

CASA is currently looking for a seasoned executive assistant to join our corporate team. In this role, the executive assistant will use their expertise to provide pivotal administrative support to the director of people and culture and the director of finance. They will be an integral part of the corporate care team, working together to deliver seamless and high-level service to the senior leadership team.

The executive assistant will actively contribute to CASA working towards its five-year roadmap. If you want to be part of this dynamic team working towards supporting our community and the children in it, we want to hear from you!

Job Description

Reporting to the director of people and culture, the executive assistant plays a key role in providing comprehensive administrative support to the corporate operations leadership team. The executive assistant, operations is responsible for delivering a high level of service across a variety of corporate portfolios including human resources, finance, business intelligence, culture, facilities and information technology. The executive assistant:

  • Prepares and distributes agenda packages and meeting minutes, and provides action item management for the Youth and Family Advisory Council and subcommittees, and Occupational Health and Safety Committee.

  • Prepares reports and correspondence as requested.

  • Supports schedule management, books appointments and arranging meetings including procuring meeting rooms, audio/visual equipment and meals/refreshments as required.

  • Maintains a confidential filing system.

  • Contributes to the planning of internal and external events.

  • Manages, prioritizes and redirects information requests as needed.

Job Details

Union: Out-of-scope

Classification: N/A

FTE: 1.0

Status: Permanent

Location: CASA Downtown

Multi-Site: No

Minimum Salary: $65,000

Maximum Salary: $80,000

Hours per Shift: 7.75

Shifts per Week: Five

Days Off: Saturday/Sunday


  • Successful completion of an office administration program or prior experience in an office setting.

  • Minimum typing speed of 70wpm with 95 per cent accuracy.

  • Proficiency in Microsoft Word, Microsoft Excel, Outlook, and Visio.

  • High level of data entry accuracy.

  • Excellent verbal and written communication skills.

  • Strong attention to detail and ability to prioritize in a high volume work environment.

  • Ability to work independently with minimal supervision and to perform tasks accurately and collaboratively with attention to detail.

  • Ability to work with sensitive and confidential materials and maintain a high level of confidentiality.

  • Commitment to exceptional service and alignment with CASA’s core values of community, child-centred and family-inclusive care, collaboration, equity, diversity and inclusion and outcomes-based accountability.

Closing Date: July 24, 2022

Please Note:

  • All members of the CASA team are required to have a double vaccination status at this time.

  • To apply, please submit your resume and cover letter to: employment@casaservices.org quoting the competition number in the subject line. While we appreciate all applications, only the successful candidates will be contacted.